This week's user story features Watts Law Group P.C. & M. Stan Herring P.C., a consumer law firm based in Birmingham, Alabama. We came across a post on the firm's blog, highlighting how they use Box.net as a digital archive for all their legal documents. I caught up with John G. Watts, one of the firm's founding partners for a few more details.
Lots of Paper
Anyone familiar with the life of an attorney knows that it is filled with all kinds of paper, which can pile up pretty quickly with just one client. Multiply that by a growing volume of consumer litigation cases and the paper starts to pile up pretty high and fast. As John and Stan's firm took on more cases and dealt with attorneys from large national firms, they wanted to scan all of their documents to make them more accessible on the go. While they evaluated their options for storing and managing these documents, a fellow attorney recommended Box.net.
Sharing is Good
Accessing files on the go? Check. Ample storage? Ditto. But where Box really shines is giving John and Stan's firm the ability to share and exchange sensitive and confidential files with opposing counsel, wherever they happen to be. They also find Box convenient for managing documents from assistants working remotely in Birmingham, as well as outside the country. Instead of sending over hard copies of legal documents or burning and mailing CDs, the firm uses Box to share password-protected links to files and folders with their assistants and other attorneys. This not only makes the exchange of information fast and more complete, but also more secure. The exchange goes both ways, as the firm also has folders set up on Box where other attorneys can post files they need to send over. It works out well and saves everyone a lot of time.
No Objections Here...
The legal world may be steeped in long-standing traditions, but the days of sending files in real boxes or jewel case-clad CDs, at least for this firm, are over. And till this day, John and Stan have yet to receive a complaint from opposing counsel.
As for what happens after those files change hands, that could be another story...