Virtual Data Room

Simplify deal management 

Securely manage M&A due diligence, bidding, and contract negotiations.

When it comes to managing mergers, contract negotiations, and the bidding process, existing tools are outdated, cumbersome to use, and costly to deploy and maintain, often times resulting in shadow IT. The lack of mobile capabilities or integrations causes further delays in the deal cycle. Furthermore, working with multiple bidders in a complex document collaboration network leads to higher chances of miscommunication and errors. Protecting content security & bidder privacy is integral to successfully closing a deal. Security breaches, data leaks, and unwanted sharing or viewing by individual users can result in damage to brand reputation and loss of clients. With Box, you can reduce these risks by streamlining and securing the deal management process in one, centralized virtual data room. 

Accelerate deal cycles

Allow parties to easily respond and take action anytime, from any device. Negotiate and sign deals on the go. Choose from 1400+ integrations, from DocuSign to O365, to ease the process.

Enhance user experience

Enable in-browser previews and mobile access, while ensuring your files are secured. Always be ready for crucial meetings, with notes and contracts accessible from tablets or mobile.

Protect bidder privacy

Prevent unauthorized access to documents and other information about competing parties. Ensure secure control over access to content so that only the right people have access to the right content.

Ensure security controls and monitor for suspicious activity

Set robust user permissions, folder controls, and security classifications - so that everyone only sees the information meant for them. Easily audit file and user activity using granular reporting to ensure compliance.

Key capabilities

On-demand access

Access all your VDR files stored in Box right from your desktop or on mobile

File preview

Preview over 120+ file types directly in the browser

Create and edit

Create a folder for each deal stage and bidder-specific documents

Share and collaborate with bidders

Invite deal cycle participants to your VDR within Box to share files, manage content, and collaborate among teams.

Control content access

Choose from seven granular permissions levels, restrict downloads and disable commenting. 


Leverage retention and disposition features to comply with regulations like FINRA and SOX.


Ensure secure file access and visibility levels with features such as watermarking and hiding collaborators


Leverage partners virtual data room solutions powered by Box, such as Ipreo's Prism application


Choose from 1400+ partner integrations, such as DocuSign and O365 to power your deal room

Extract insights

Use Box Skills to extract information from contracts and due diligence documents with machine learning.

Related content

Ipreo chose Box to power its virtual data room app, Prism

Ipreo leverages Box Platform to power its Prism application, which is a holistic, cloud-based, CFO-Desktop that equips private companies to manage regulatory requirements, securely communicate with shareholders, efficiently execute capital raising and liquidity events, and perform advanced analytics.

Learn more
Protect and retain sensitive data with Box Governance

Leverage Box Governance to secure sensitive data and meet industry or geographical compliance requirements for data retention. Apply legal holds to preserve content for litigation that may come out of negotiations or M&A activities.

Learn more
Automate VDR processes with Box Relay

Speed up contract negotiations and M&A activities. Easily check off every step of the process and automatically hand it off to the next team member to complete their task.

Learn more
Customize your VDR application with Box Platform

Build a robust virtual data room and customize its user interface. Pull all your data directly from Box using the Platform API.

Learn more
fin serve
Powering VDRs for Financial Services

Virtual data rooms are crucial to the financial services industry in order to conduct M&As, contract negotiations and more. Box ensures that sensitive data is secured and accessible anywhere, on any device.

Learn more
life sciences
Powering VDRs for Life Sciences

Life Sciences companies rely on virtual data room to securely share clinical research and licensing documents.  Box ensures that your team can securely collaborate on these file types from anywhere, on any device.

Learn more

Discover what's next with Box