Virtual data rooms made easy
Securely manage and share confidential documents
When it comes to managing mergers, contract negotiations, and bidding, most solutions are clunky to deploy and costly to maintain. Working with all your bidders on a complex platform can lead to miscommunication, errors, and even data breaches. You need tools to work from anywhere and security that protects your content and bidder privacy. Box helps you reduce risks and speed up your deal cycles — as you streamline deal management from one centralized virtual data room.
Easily share files
Share confidential documents with authorized users from any location. With customizable access permissions and advanced security features, you streamline document sharing, reduce risks, and improve across teams.
Get unlimited e-signatures
Tired of paying for e-signatures on a per-document or per-user basis? Empower your entire organization with unlimited sign requests. With Box Sign built right into where your content lives, you get the convenient e-sign experience you need without add-on expenses.
Build and automate workflows
Speed up your workflows, minus the IT tickets. Kickstart workflows in Box Relay using pre-built departmental templates (and customized) templates. Or, easily create your own workflows in minutes with our user-friendly, no-code builder.
Connect your apps
Effortlessly manage projects with the help of our secure content layer and 1,500+ popular app integrations. Our cutting-edge technology stack allows all departments, including sales and finance, the flexibility to select from a diverse range of integrations including Salesforce, Zoom, Slack, Office 365, and ServiceNow.
Secure critical content
Our platform comes equipped with robust controls and granular permissions that safeguard your confidential information. Plus, stay compliant with global regulations, from FINRA and HIPAA, to GDPR. Plus, with Box Shield, you detect and prevent security breaches in real time.
Seamless collaboration
Build a solid collaboration strategy with tools for every part of teamwork. Organize project plans and schedules from any device with Box Notes. Brainstorm in Box Canvas, our virtual whiteboarding tool, with chat, sticky notes, and voting. The best part? Both are included in your Box plan.
Key capabilities
Anywhere, anytime access
Access VDR files stored in Box from desktop or mobile devices
File preview
Preview over 120 file types directly from your browser
Folder templates
Create a folder for each deal stage with bidder-specific documents
Share and collaborate
Invite bidders, share files, manage content, and collaborate with deal cycle participants
Control content access
Choose from seven granular permissions levels, restrict downloads, and disable commenting
Compliance
Leverage retention and disposition features to comply with regulations like FINRA and SOX
Built-in security
Secure file access and visibility levels with features like watermarking and the option to hide collaborators
Partners
Leverage partners’ virtual data room solutions powered by Box, such as Ipreo's Prism application
Integrations
Choose from 1,400+ partner integrations, including Salesforce and O365, to power your deal room
Explore virtual data room use cases
Ipreo chose Box to power its virtual data room app, Prism
Ipreo leverages Box Platform to power its Prism application, a holistic, cloud-based CFO-Desktop that equips private companies to manage regulatory requirements, securely communicate with shareholders, efficiently execute capital raising and liquidity events, and perform advanced analytics.
Protect and retain sensitive data with Box Governance
Leverage Box Governance to secure sensitive data and meet industry or geographical compliance requirements for data retention. Apply legal holds to preserve content for litigation that may come out of negotiations or M&A activities.
Automate VDR processes with Box Relay
Speed up contract negotiations and M&A activities. Easily check off every step of the process and automatically hand it off to the next team member to complete their task.
Customize your VDR application with Box Platform
Build a robust virtual data room and customize its user interface. Pull all your data directly from Box using the Platform API.
Power VDRs for financial services
Virtual data rooms are crucial to financial services. With Box, you secure sensitive data and work from anywhere as you conduct M&As, contract negotiations, and more.
Power VDRs for life sciences
Life sciences companies rely on virtual data rooms to securely share clinical research and licensing documents. See how teams securely collaborate on these files from anywhere, on any device.
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