Document management
Get AI-powered content organization, governance, and archival in one place
Manage and govern your data with the help of AI
Organizing your content while trying to maintain regulatory compliance and data governance is a challenge — especially when content is siloed, shadow IT is a threat, and compliance standards evolve constantly. Document management is not just about holding data but also being able to search, manage, and index content at scale. Intelligent Content Management from Box enables you to manage, search for, and preserve the lifecycle of your critical content on one secure, AI-powered platform.
Manage your files with AI-guided, secure, unlimited storage
Enterprises have lots of content that’s often spread across many systems. Box gives you one centralized, secure file management systems with unlimited storage to manage and preserve all your content for easy document management. Confidential documents like employee records, information technology policies, and financial reports are secured, classified, and protected against threats. Plus, you get AI-powered, context-aware alerts to detect potential data theft and malicious content.
Stay organized and find content easily
Complex, content-centric processes such as case and contract management move through businesses every day — so it’s crucial to find the right content when you need it most. We make it seamless to search for, retrieve, and manage those files (wherever they live in Box) by leveraging AI to identify and extract metadata quickly and accurately. And with intelligent no-code apps, you can find and identify content the way you want by customizing your metadata views.
Document lifecycle management made simple with AI
Maintaining data governance on personal information (like IDs) and marketing assets (like ebooks) can be draining. Box makes document management simple from prevention to disposition with flexible retention schedules, preservation for defensible discovery, compliant long-term content archival, and disposition management — so you can “set it and forget it.” And since AI is part of everything we do, Box works with government agencies, industry associations, and our auditors to incorporate new requirements and controls around AI as they become available.
Document retention and compliance just got easier
Compliance and privacy standards are evolving every day. Whether you need to meet specific industry regulations or international privacy standards, we cover all your data compliance and regulatory needs — including GDPR, GxP Validation, HIPAA, ITAR, PCI DSS, ISMAP, and FedRAMP. With compliance standards that businesses can trust, document management is streamlined.
Maximize document management across your business
Higher Purpose streamlines vendor records management
Using Box to keep vendor applications and information organized, retained, and governed
Vornado simplifies asset and records archival
Using Box to automatically apply retention schedules to sensitive business content such as contracts
Eric Wright Group optimizes policy document management
Using Box to maintain security and manage threats on policy documents from one central location
Address regulatory requirements across every industry
LACERs powers case file management
Using Box to streamline the retirement application process and keep submissions secure and compliant
Exact Sciences streamlines clinical document archival
Using Box to ensure governance of patient data and lab results with flexible retention and disposition management
Hilco simplifies books and records management
Using Box to protect the financial and regulatory information of the firm and its clients on one platform