Box Governance
Information governance that actually works
Upgrade your information governance strategy with cloud content management. Box Governance provides the in-place lifecycle management your organization needs to reduce risk without impacting productivity. Streamline how you manage the lifecycle of the content that powers business processes with flexible retention schedules, preservation for defensible discovery, and disposition management.
Manage document retention and disposition policies
Setting the right retention schedules for financial documents and customer engagements helps you maintain compliance with regulations such as SOX or EEOC. Plus, you ensure the critical data your customers, employees, and partners need never gets lost. But with more privacy regulations than ever (such as GDPR and CCPA), you have to dispose of your content. Automated disposition policies facilitate timely, consistent disposal of data in accordance with these laws. Plus, automated content disposition reduces the burden, risk, and cost of processing Data Subject Requests.
Conduct defensible discovery
Legal actions — including trademark issues, patent infringement, employee lawsuits, and consumer complaints — are risks all companies face. Without the right systems in place to effectively discover and preserve relevant content, the costs and time spent on litigation can quickly spiral out of control. Legal holds ensure that content relevant to litigation can be searched, audited, and held indefinitely in Box, as well as integrated into your eDiscovery system or process.
Effectively dispose of your content
Ensuring that only the right people can permanently delete content is key to making sure only the right content is erased. Box Governance gives you the flexibility to remove unnecessary data without compromising your ability to meet your retention needs. These advanced trash controls help reduce risk by giving you the right balance between automatically purging content that no longer has value, restricting permanent deletion to authorized users, and empowering users to restore in the event of accidental deletion.
"One of the biggest reasons for us to go after Box was because of Box being, as far as I'm concerned, the most secure content management software out there. Our initial conversations with Box around governance really helped us put together our policies"
Sasan Vossoughi, CIO, ChargePoint
Enterprise Suites
Get the best of Box with up to six products, including Box Governance, in one easy-to-buy plan. Our Enterprise Suites enable you to power best-in-class experiences — from security to workflow — across your entire organization. And they save you up to 35%.
Key features
Retention policies
Set retention policies with a disposition action at a global, folder, or file level across your content.
Legal holds
Preserve content for litigation by placing users or folders on legal hold. Holds can be for a set period of time, or continuous until the legal matter ends.
Advanced trash controls
Only allow admins and/or co-admins to permanently delete the trash.
Unlimited file versions
Maintain an unlimited amount of versions for all files.
Custom terms of service
Require all collaborators to view and agree to terms of service before accessing content in Box.
Compliance email archive
Automatically archive copies of communication activity to Box, including comments, tasks, emails to collaborators, and invitations to collaborate.
