Content lifecycle management to
reduce enterprise risk
Leading organizations mitigate risk with Box Governance
Transform your information governance strategy
Get the content lifecycle management your organization needs to reduce risk and stay compliant, all while keeping productivity high. We make it easy to streamline content governance with flexible retention schedules, preservation for defensible discovery, and disposition management.
Proactively manage document retention schedules
Seamlessly customize retention policies to fit your specific needs and maintain compliance — from HIPAA and FINRA to GDPR and CCPA. Event-based retention automatically applies retention policies based on business events, like an employee’s departure or the end of a contract term. And modifiable retention policies provide flexibility as external regulatory environments or internal governance policies change. Retention schedules mitigate enterprise risk and evolve flexibly with your business, rather than creating friction.
Conduct defensible preservation
From trademark issues to patent infringement, legal risk is a serious concern for every company. But with the right systems to effectively preserve relevant content, you prevent costly (and time-consuming) litigation. Legal holds ensure that content relevant to litigation can be found based on a user and is held indefinitely in Box, as well as integrated into your eDiscovery system or process, and can easily be exported for legal review.
Effectively dispose of your content
Box Governance gives you the flexibility to remove unnecessary data without compromising retention. Advanced trash controls reduce enterprise risk by providing the right balance between automatically purging content and delegating or restricting permanent trash deletion to authorized users. Plus, it empowers users to restore content in the event of accidental deletion.
Integrate with leading eDiscovery tools
Box Governance works with the best-of-breed eDiscovery tools you already have in place to proactively preserve, analyze, collect, and review data. Partnering with industry-leading eDiscovery solutions enables you to maximize your investment, reduce the risk of data spoliation, and conduct data-driven discovery in the face of litigation.
Key features
Retention policies
Set retention policies with a disposition action at a global, folder, or file (via metadata) level across your content.
Legal holds
Preserve content for litigation by placing users or folders on legal hold that can be for a set period of time, or continuous until the legal matter ends.
Advanced trash controls
Allow admins and/or co-admins to permanently delete trash, or delegate permanent trash deletion to specific people.
Event-based retention
Automatically apply retention policies based on business event trigger dates to connect retention policies to departmental business processes.
Modifiable retention
Easily implement retention policies with the ability to modify them later, allowing users to change the duration of a policy, as well as adding and deleting content.
Unlimited file versions
Maintain an unlimited number of versions for all files, enabling the ability to preserve and restore all previous versions.
Learn more about information governance with Intelligent Content Management
Good governance starts with Intelligent Content Management
It’s no small task to manage and govern all your business content. There’s no time like the present to simplify your data governance strategy.
Introducing Activity-Based Legal Holds
Discover how Box Governance can minimize over-preservation and reduce downstream eDiscovery costs
Dive deeper into Box Governance
Create a governance strategy that checks all the compliance boxes and helps your people get work done efficiently.